Job Description

Training Administration Executive

This Position reports to Chief Pilot Training Standards (CPTS)

Your Responsibilities

• Reporting to the CPTS / CCM, the Training Admin Executive is responsible to ensure continuous liaison with the appropriate personnel about the flight / cabin crew training expiries, comparing the physical record with the crew recording system, ensure the tech crew expiries and records are in line and up to date.

Your Duties

• Monitoring and updating the training plan/calendar in conjunction with the CPTS / CCM and Training Controller for yearly/monthly/weekly schedule in order to meet operational requirements and to ensure that accurate statistics are captured in the training database.

• Capture date, collate of daily/weekly/monthly/quarterly and yearly flight / cabin crew training statistical data to assist the production of the internal productivity reports.

• Inform crew planning personnel of any change in flight / cabin crew qualification and update the Section’s records accordingly.

• Ensure all the crew’s records are up to date, safe and well secured.

• Responsible for creating, monitoring and filing of the crew attendance in training.

• Prepare course folders, containing all relevant documentation in order to enable the trainers to manage the daily progress of the course.

• Coordinate training for third party admin requirements with the Training Control Supervisor.

• Monitoring and ensure continuous liaison with the appropriate personnel about flight / cabin crew training expiries, comparing the physical record with the crew rostering system, ensuring that they are in line and up to date.

• Formulate tracking and monitoring systems and solutions.

• Monitoring and ensure all the crew’s records are safe and well secured.

• Ensure effective and efficient communication of the ground training nominations of all the flight / cabin crew.

• Maintaining inventory of stationery items, training equipment and training material.

• Dispatching regulatory documents as and when required.

• Provide administrative support to the Instructors.

• Required to assist CPTS , CCM and Training Controller as and when require

Your Traits

• Preferably Entry Level specialized in Business Administration or equivalent

• Able to start work immediately will add as an advantage

• Independent, team player & good work discipline

• Good analytical and problem solving skills

• Must be computer literacy and good communications skills in English, and Bahasa Malaysia

Your Merits 

• Minimum SPM or equivalent qualification with 1 year’s working experience in similar

• Candidate must possess at least SPM/STPM/”A” Level/Pre-U in any field

• At least 1 Year(s) of working experience in the related field is required for this position

• Required Skill(s): Microsoft Office, Computer Literate